Category Archives: Dynamics GP

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Microsoft Dynamics GP vs Microsoft Dynamics 365 Fin Ops: What’s the Difference?

 

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With the release of Microsoft Dynamics 365, there are concerns in comparing the functionality of the brand new Dynamics 365’s Finance and Operation Module with Dynamics GP Financial Management Module.

In this article, I-Net Dynamics will bring you through the differences between products in the Microsoft Dynamics product line. Specifically, we’re looking at the difference between Dynamics GP and Dynamics 365 Fin Ops, because these two offer the most common feature set and overlap, and we get the most questions to help differentiate those when organizations are trying to determine which one is best for them.

Dynamics 365 Fin Ops is Microsoft’s best-of-breed solution,built for larger  MNCs. It competes regularly with solutions such as SAP and Oracle. If your organization is a multinational manufacturer with hundreds of users, D365 Finance and Operations is a solution you should look at. It’s not for the faint of heart–implementations will take upwards of a year or longer and will require on-site, local, dedicated project management, but the solution is powerful, feature-rich and worth a look.

The D365 Fin Ops is essentially AX repurposed to be delivered via Cloud instead of installed on-premise on servers. This new version provides a Cloud-based ERP solution that can be used everywhere without the large infrastructure footprint of AX; on-premise or hosted by partners. It also has tight integration with other parts of the Dynamics 365 Family, such as CRM, so you get an end-to-end business solution containing ERP and CRM.

Dynamics GP will provide all the finance, accountant, processing, supply chain, and distribution tools that a small- or mid-size business might need.

GP gives rich functionality but is not as flexible as D365 Fin Ops. It is typically a little easier and quicker to install and maintain. Thus, if GP fits the needs of your company then it could be a little less costly and take a little less time to set up than D365 Fin Ops.

Though it is a basic accounting package, some users do not find the old-style menus and navigation options intuitive. Some features that are available in competing products are still not present in GP, such as full copy-paste functionality and more intelligent workflow/batch processing functions.

Summary

Each product has its target markets and areas of strengths.

Both Dynamics GP and Dynamics 365 Fin Ops have extremely strong core functionalities running on the Microsoft platform.

GP is intended to do more for its customers out of the box and has a large suite of add-on solutions, some of which have been around for decades.

D365 Fin Ops is built towards large scale implementations, and often requires customizations based on your business.

Ultimately, more important than the product are the capabilities of your Implementation Partner, and the consultants you will be working with.

Great GP partners can handle GP solutions for larger scale needs if required. Conversely, an unprepared D365 Fin Ops implementer would struggle with a small-scale project.

If a partner has done it successfully before, and you like what you see – you increase the chance of a successful implementation significantly.

 

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Why Microsoft Dynamics GP

 

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ERP, or Enterprise Resource Planning system refers to an integrated solution between the core processes of a business, including inventory and order management, accounting, human resources, customer relationship management (CRM), and beyond.

Dynamics GP is one of the top ERP system that helps to streamline processes and information across the entire organization. It provides a single integrated software environment to help automate the business, increase sales, enhance collaboration, improve efficiency, and enable better business decision making.

Here are why Microsoft Dynamics GP is the ERP software, or accounting system that you should be considering:

  • Strong customer base: the accounting system is serving 47,000+ customers with more than 150,000 users and still growing.
  • Out-of-the-box system: with a standard implementation, Dynamics GP meets with 84% of business’ requirement.
  • High reporting capability: the Microsoft first ERP system has multiple reporting tools with more than 700 standard report available.
  • Seamlessly integrated: Microsoft Dynamics GP is built on the strength of Microsoft’s popular productivity tools and can be integrated with Microsoft Office and many other system software, such as CRM, HR Management, and Warehouse Management.
  • Flexible deployment options: The software is available as a licensed on-premise system with a cloud-hosted version. Companies can also purchase it via a Microsoft Perpetual Licensing or through SaaS subscription.
  • Full suite of business modules: the financial accounting system is inclusive but not limited to Financial Management, Supply Chain, Reporting, and Business Intelligence.

Voted as top 5 accounting software for enterprise , Microsoft Dynamics GP has the stability and scalability needed to support your business needs today and grow together with it in the future.

i-Net Dynamics is a certified silver partner of Microsoft in ERP system. We have been implementing the accounting software and supporting clients in Singapore as well as the region for more than 20 years.

For more information about Dynamics GP please click here

For more information about i-Net Dynamics and our other IT offerings, please click here (https://www.inetdynamics.com.sg/our-company/)

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Dynamics GP Accounting Software

Microsoft Dynamics GP Named Top 2 Accounting Software Solutions for Enterprises

 

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Microsoft Dynamics GP Named Top 2 Accounting Software Solutions for Enterprises

Microsoft Dynamics GP is widely known for its “out-of-the-box” functions, which is best suited for deployment in mid-market (Large SMEs and Smaller MNCs companies. As such it recently emerged as the Top 2 accounting software as reviewed by leading software review platform, FinanceOnline. The study from FinanceOnline included features and functions of different ERP and accounting software as well as their value added options.

Moreover, it examined the abilities of these software system in solving main problems facing by companies:

  1. Accounting, invoicing and payments integrations
  2. Managing costs
  3. Learning curve

­Integration of Modules

The first criteria for the review was integration of modules which Dynamics GP proved to excel in. Microsoft Dynamics GP is sold in license package which is inclusive of all modules, from financial management to inventory and reporting management. This comprehensive package within a single system allows for a seamless working process as multiple business procedures can be performed on a single paltform.

Microsoft Dynamics GP ERP System

Customization

Next in the list of criteria is the ability to allow customization. Microsoft Dynamics GP does not shy away from customization even though it has long been recognized as an “off the shelf” system. Microsoft’s first ERP offer is the best of both world for companies that is looking for a system that can work well without customization and also flexible for future customization requirement.

 

 

Ease of Use

As a Microsoft product, Dynamics GP fulfills the criteria of “ease of use” easily. The system has a friendly user interface and navigation, and since it is seamlessly integrated with MS office, the learning curve for GP is also minimized.

Security

One of the most important criteria that no organization can overlook is security. Dynamics GP has various flexible deployment methods – on premise, hosted, or SaaS. Nonetheless, regardless of the deployment model, the system is highly secured with security tasks setup, and access control.

Mobile Access

The final criteria in the list by FinanceOnline is Mobile Access. Since 2013, the web based version of Dynamics GP has been available. By allowing users to access the system even when they are not at their desk, GP has enabled additional agility that is highly appreciated by its users.

Microsoft has announced that a new version of Dynamics GP, GP2018 will be released by the end of this year, followed with a development plan after 2019. It is clear that Microsoft’s ambition for Dynamics GP remains strong and being one of the best accounting solution for enterprises is undoubtedly not the end goal.

To get more information on the specific modules of Dynamics GP, please click here.

I-Net Dynamics is an acknowledged IT solutions provider in Singapore. Our focus on ERP application management and business continuity planning helps our customers safeguard their critical business infrastructure, applications, and data and ensure that their business is kept up and running 24/7, during normal or atypical circumstances.

We also provide, Cloud Hosting, Offsite Backup, Disaster Recovery, IT Managed Services and Office 365 Licenses.

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Dynamics GP or Dynamics NAV?

 

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Difference between Dynamics GP and Dynamics NAV

Microsoft Dynamics GP and Microsoft Dynamics NAV are both comprehensive ERP solutions under the Microsoft Dynamics family. Both systems sport a familiar, intuitive user interface and functionalities that fulfill companies’ requirement on enabling business process. However, there are distinctive differences that set aside the two ERP systems and help decision makers to choose which solution is the best fit for your organization.
In short, Dynamics GP is an out-of-the-box system, which is faster to implement and makes upgrade simpler while Dynamics NAV is completely customizable, which fits best when there are needs to build specific functionalities.

Dynamics GP
In the year 2000, Great Plains was acquired by Microsoft and then became Dynamics GP, the first ERP solution being offered by the American multinational technology company. The system offers an out-of-the-box solution for small to medium-sized businesses that allows an ease of implementation. While it can be catered for a wide range of industry, it is most suitable for companies with financial accounting requirement that can be fulfilled with entry-level accounting systems. GP’s functionalities are fully developed and a standard implementation (no system customization) can meet with almost all the requirement. In addition, specialized or vertical third party application can be easily and seamlessly integrated with Dynamics GP.

Dynamics NAV
Previously known as Navision, NAV was acquired by Microsoft a few years after GP. Unlike GP, NAV does not have the core module fully developed but the system has the ability to be completely customized according to business’ specific structure and needs. It is therefore, aimed at businesses in the manufacturing or distribution market with niche uses that require higher level of customization. This makes NAV ideal for niche businesses whose requirements change so quickly that no other off-the-shelf package can support. With source code available for developers, the system allows certified partner to improve additional functionalities within the software.
Despite the differences, Dynamics GP and NAV are being developed with similar road map with each other to continue delivering automation to businesses. The two ERP system are also both flexible with regards of deployment as they are available on servers in a traditional on-premises environment, hosted by a partner, leased and deployed in a private cloud, or via Microsoft Azure.
To learn which system is more suitable and to know how much it would cost your organization, contact us today!

I-Net Dynamics is a premier vendor of Microsoft Dynamics GP ERP Systems in Singapore with over a decade of experience in consulting, implementing and assisting over 250 customers in the APAC Region achieve business excellence. 

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6 Reasons You Should Be Looking at Microsoft Dynamics GP

 

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What is Enterprise Resource Planning (ERP Software/ ERP System)? 

ERP, or Enterprise Resource Planning system refers to an integrated solution between the core processes of a business, including inventory and order management, accounting, human resources, customer relationship management (CRM), and beyond.

Why should you look at Microsoft Dynamics GP?

Microsoft Dynamics GP is one of the top ERP system that helps to streamline processes and information across the entire organization. It provides a single integrated software environment to help automate the business, increase sales, enhance collaboration, improve efficiency, and enable better business decision making.

Here are why Microsoft’s Dynamics GP is the ERP software, or financial accounting system that you should be considering:

  • Strong customer base: Microsoft’s Financial Accounting system is serving 47,000+ customers with more than 150,000 users and still growing.
  • Out-of-the-box system: with a standard implementation, Microsoft Dynamics GP meets with 84% of business’ requirement.
  • High reporting capability: The Microsoft ERP system has multiple reporting tools with more than 700 standard report available.
  • Seamlessly integrated: Microsoft Dynamics GP is built on the strength of Microsoft’s popular productivity tools and can be integrated with Microsoft Office and many other system software, such as CRM, HR Management, and Warehouse Management.
  • Flexible deployment options: The software is available as a licensed on-premise system with a cloud-hosted version. Companies can also purchase it via a Microsoft Perpetual Licensing or through SaaS subscription.
  • Full suite of business modules: The financial accounting system is inclusive but not limited to Financial Management, Supply Chain, Reporting, and Business Intelligence.

Voted as top 5 accounting software for enterprise, Microsoft Dynamics GP has the stability and scalability needed to support your business needs today and grow together with it in the future.

i-Net Dynamics is a certified silver partner of Microsoft in ERP system. We have been implementing the accounting software and supporting clients in Singapore as well as the region for more than 20 years.

For more information about Dynamics GP please click here.

For more information about i-Net Dynamics and our other IT offerings, please click here.

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How Cloud Enterprise Resource Planning can Improve the Efficiency Of your Business

 

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By Paris for I-Net Dynamics

More than Just Light and Easy

Cloud-based enterprise resource planning (ERP), is being applied more and more widely, mainly because of its flexibility and the ability to reduce IT infrastructure investment. Cloud computing has made ERP licensing, deployment and upgrade much simpler than it is in the past.

Research firm, Gartner, carried out a survey on the adoption of Cloud ERP. The findings which were published in 2014 showed 47% of companies surveyed were planning to move their ERP systems to the cloud before 2020. Moreover, hybrid models of Cloud ERP can boost the adoption even faster.

Besides the well-known benefit of fast deployment and hardware dependence, Cloud based ERP brings about many other underrated advantages that can boost business’ competitiveness in this ever-demanding market.

Top-rated Security Level

Yet, one of the main objections to Cloud ERP involves the security concerns of placing sensitive financial data out of the premise and in the “cloud because they assume that the “cloud” is vague and does not guarantee privacy.

However, that is quite the opposite, Cloud ERPs actually utilize top-rated security measures to protect your confidential data. Data centers, the technology behind “Cloud” is built with bundled layers of security platforms almost impossible and costly for on-premise environments to achieve. With Cloud ERP, you might not be able to “see” your data next to you, but you can be at peace knowing it is stored in an ISO certified data center.

Provide All-in-one Service

Adding on to the top notch security level, by hosting the ERP system on Cloud, companies will also receive all-rounded service from their service provider. The trusted hosting partner should look after the daily backup, performance report, IT patches and on-going support to ensure the hosted ERP system is well taken care of.

With less time required for IT infrastructures of ERP, in-house IT personnel will be able to work on important initiatives and support users’ day-to-day operations.

Increase Mobility

The workforce today is without doubt, getting more mobile. The demand for users to have the ability to access ERP system on the go and update it with real time information is increasing rapidly. Cloud ERP allows sales order to be tracked, inventory to be updated and other important information to be accessed anytime, from any device.

Simplify Future Planning

The traditional setup of an ERP software requires the specifications for at least 3 – 5 years down the road to cater for future plans or any unexpected new business opportunity. This is necessary, however, it is also costly and the resources are wasted standing on your premise without being used. Cloud ERP together with its scalability and flexibility solves this problem by accommodating to the growth of your business. Instead of taking several weeks, Cloud ERP will only require a few days for specifications to be adjusted.

Companies with Cloud ERP can also plan for office relocations or renovations without worrying about moving giant infrastructure of their ERP system.

The cloud represents the future of ERP that at the same time can increase the level of customer satisfaction as well as free companies from complex and costly infrastructure installation. Changes, or anything new to business can raise a big question but with the recent rapid acceptance, Cloud ERP is slowly winning the market.

i-Net Dynamics has been a partner of Microsoft Dynamics GP and assisting companies in the implementation of ERP systems for 23 years with more than 200 customers in the APAC region. As a Microsoft Certified Gold Partner, we are focused on hosting the renowned ERP system to provide to our clients with the best technology and services.

 

For more information about Cloud Hosting, please click here.

If you want to understand more about Microsoft Dynamics GP, please click here.

Feel free to contact us if you like to find out what Dynamics GP’s ERP system and I-Net Dynamics can for you. 

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Three Functions of the Almighty Dynamics GP You May Not Know About

 

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Functions and tools of this powerful system that you might now know about.

As one of the earliest adopters of Dynamics GP in the region, we have clients that have been with the Dynamics GP system for 15 or even 20 years. Even for these clients, despite the fact that they are very well versed with the systems, there are various features that they would not have been aware of, had our consultants not brought them to attention. For example, since GP 2015 R2 version, it is now possible to deposit cash receipts automatically in bank reconciliation; or combine General Ledger summary and detail enquiry Windows.

These functionalities are not frequently used yet are very powerful and can help to simplify work processes if it is used correctly. Getting to know these “hidden charms” can assist in the company’s decision as to whether there they should be upgrading the system to the newer version or not.

  1. Refreshable Excel Reports

Smartlist designer favourites can be saved as refreshable Excel reports and these reports can be saved to Office 365

 

  1. Management Reporter Integration in Dynamics GP 2015

This feature enables the user to access Management Reporter reports from within the Financial and Administration Navigation buttons by creating a new navigation list.

User can define the Management Reporter service in the Reporting Tools Setup window and the Management Reporter navigation list will be activated.

The navigation list displays a list of reports the current user has security access to and enables them to view the reports in the Management Reporter Viewer with just a click of a button.

  1. Business Analyser

Users can use Dynamics GP’s Business Analyser to add value to the decision making process. This module is inclusive of SQL Reporting Service Reports, Excel reports, and Management Reporter reports outside of Dynamics GP. It can also work across various platforms and has been around since Dynamics GP 2010.

Having being on the market since 1980s, Microsoft Dynamics GP has released more than 10 versions with new versions being developed continuously. It is a full ERP system with an outstanding strength in Financial Modules. This world-class solution has served more than 47,000 users and still counting.

For more information about Dynamics GP, please click here.

*Disclaimer: content is based on information provided in Dynamics Community, by Microsoft’s Pam Misialek

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How to pick the best ERP system

 

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By Paris for I-NET Dynamics

Enterprise Resource Planning (ERP) systems are software that streamlines processes from sales and purchasing to inventory, to billing and delivery, by combining different essential parts of your organization under one database.
ERP systems come in various forms and it is important to find the most suitable software to help you reach the organization’s business goals. To achieve this, there are multiple decision points and numerous factors to consider before picking the appropriate ERP system.

1.Company Goals and Objectives
The primary reason to change to a new ERP system is to support your company’s direction. Be it an immediate requirement like your current accounting system reaching its end of life, or a long term vision for the future, it is essential to review the company’s objectives clearly. Your organization will probably need to review ERP systems soon if you start to see the following trend:
– Human errors from manual processes used to organize and store data may start to go over the acceptable standard.
– Excel spreadsheet doesn’t work with the increasing complexity of the business anymore.

2.Functional Software Requirements
It is easy to identify the general functions that are required in your operations – accounting, human resources, and inventory. But it calls for more than that when choosing an ERP system. Since each ERP systems offered in the market has their own advantages, you might want to identify and give ranking to the functions. You probably will not want to pay half a million for a system that is famous for manufacturing while your business is in the financial industry.

3.Is Customization Necessary?
It is always better to find a suit that fits you perfectly rather than having too much tailors that eventually make the suit completely different from the original form. Having said that, a little bit of shortening or tightening might be necessary to complete the whole “suit up” process.
Likewise, it is no surprise that you might need to face some customization requirement when implementing a new ERP system. Of course the best scenario is to have a system with a standard implementation that can serve almost all of the business’ essential requirement. However, when it is impossible to avoid customization, here are some questions you can ask yourself:
– Do I need to change my business process without this customization?
– Are there any other software that can carry out this function with its standard implementation?
– How will this customization affect the system’s upgrade in the future? (it might double the cost, for example)

4. Deployment Model – Cloud or On Premise ERP?
One major question for when seeking new ERP software is whether to deploy an on premise or a cloud-based ERP system. Each type of deployment has its own unique pricing structure: cloud-based ERP systems demand lower up-front investment since they are paid for on a subscription basis, or pay-as-you-use. On the other hand, with on premise deployment, companies will own the software and of course it comes with higher initial investment.
Some SaaS service providers bundle in other services such as data backup and IT managed services as well and it is worth it to make an informed comparison.
5. Finding a Trusted Partner.
Your ERP provider might be the longest business partner you have for your organization since it is not reasonable to change a whole new system every two to three years.
From study done by Deloitte & Touche, it showed that companies that are buying an ERP system for at least the second time, ranked “level of support by reseller” as number 1 criteria while first time buyer believed the price of the system has the heaviest weight.

Who will implement this system? Who will provide the on-going support and training? These are a few of the most critical questions to answer in the whole ERP “shopping” project. Choose not only a certified partner, but also a partner that you can trust on a daily basis and a partner you believe will be around for at least another 10 years.

There are many other criteria to put under consideration when seeking for a suitable ERP system, such as training or implementation timeline. There are no speeding up this process but once you have chosen the best fit system from a trusting partner, everything else will be much simpler.

With 23 years of experience in implementing the Dynamics GP (Great Plains), i-Net Dynamics has been a certified partner of Microsoft Dynamics GP and continuously provide a world-class service level. For more information on Dynamics GP, click here. For a better understanding about i-Net Dynamics, click here.

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A Brief Look at Upcoming Updates of Microsoft GP

 

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By Paris for iNet-Dynamics

A History of Success

First introduced to the world in the 1980s, Dynamics GP (formerly Great Plains) was one of the first accounting packages in the USA that was designed and written to be multi-user. The software soon became the number one ERP solutions in 1990s for its inclusive modules of financial, inventory, sales order processing, purchasing and much more.

In the year 2000, Great Plains was acquired by Microsoft and became Dynamics GP – the first ERP solution to be offered by this tech empire.

After more than three decades in the market, Dynamics GP is serving more than 47,000 customers worldwide and counting.

Continuously Evolving

Like many other software (or Hollywood Superstars), this long-lasting market leader is sometimes “rumoured” to be “dead” -with no further development plan from its parents Microsoft.

However, the myth was solved earlier this year when Microsoft released the new Dynamics GP roadmap which states a continuous progression of the systems through 2019, similar to its brothers and sisters in the same family. With this, it is obvious that Microsoft will continues to invest in Dynamics GP to ensure it remains relevant and up to date.

Microsoft Dynamics GP 2018

The new version of GP will contain more workflow updates, Workflow 4.0, with further document management enhancements, financial functions optimization, and GP’s version of Power Suite.

Regarding the enhancement of Doc Attach, the changes are aimed at supporting added processes and workflows like AP invoice approval. Doc Attach of GP 2018 is more comprehensive with added support for Receivables and GL entry, Employee inquiry, for notes on Vendor and Customer enquiries.

As for Power Suite, there will be a Power BI Content Pack and Flow templates to round out the evolution into Microsoft’s new generation of app and integration tools.

Further details of the new GP 2018 are being kept from release until the later part of the year. What we know so far are inclusive of integration improvements for add-on applications, and additional business intelligence features.

While waiting for updates, if you want to learn more about how Dynamics GP can enhance your business, talk to us today contact us.